The University of Saskatchewan values diversity, and Aboriginal engagement is a strategic priority.
Branch Operations Manager, University Library
Status: Term up to 24 months with the possibility of extension or becoming permanent
Open Date: 4/25/2018
Salary Information: The salary range is CAD $66,000.00 - 109,000.00 per annum (Salary Band/Phase 3). The starting salary will be commensurate with education and experience.
Description: There is 1 opening for this posting. Located in Saskatoon.
Primary Purpose: The primary purpose of this position is to ensure the effective and efficient operational oversight, planning, and staff management of the following libraries: Leslie and Irene Dubé Health Sciences Library, Education and Music Library, Law Library, Veterinary Medicine Library, and Engineering and Science Libraries.
Nature of Work: Reporting to the Associate Dean and working closely with the Librarian Heads, this position requires a thorough understanding of staff management, employment agreements, and the resources and functions of the University Library as a whole and the 6 library locations. Independent problem solving, sound judgment, discretionary decision making, and excellent attention to detail is critical. The incumbent interacts with supervisors, library employees, and university units, and is required to develop positive relationships and maintain a high degree of professionalism. Managing competing demands is the norm and the standard for the quality of work and timely completion of work is high. Effective professional relationships that support collaboration and problem solving are essential for success in this position. Broad guidance from the Associate Dean is provided to determine appropriate actions for more complex tasks and decisions.
- Provides operational oversight and staff management for functional areas and operational services at each branch library, including circulation and course reserve, collection and stack maintenance, information/reference services, interlibrary loan, and distance and distributed services.
- Makes informed recommendations and implements operational efficiencies and staffing changes in support of the goals set within the University Library.
- Manages the employee life cycle through recruitment, retention and separation, orientation and onboarding, coaching and performance feedback, supporting professional growth, training and development, managing performance, and addressing disciplinary matters.
- Oversees financial processes and reporting, including PCards, cash handling, and office supplies, and ensures standards are maintained.
- Participates in the updating, education, and application of the relevant building Emergency Response Plan and ensures alignment with the Occupational Health and Safety Handbook for the University Library.
- Works collaboratively with each Librarian Head to develop annual unit plans; effectively leads, coordinates, and/or participates in projects to progress unit action items and other system wide projects through to completion.
- Monitors the branch spaces to address all facility-related issues including: general maintenance, caretaking, signage, upgrades, repairs or replacement of library equipment and furniture.
- Participates in space and facility planning, renovations, and refurbishment projects specific to the branches to deliver the required functionality and quality expected by clients.
- Continually assesses procedures and processes in all areas of oversight with a view to delivering greater efficiency and effectiveness; this may involve incorporating new and emerging technologies, activities, and processes in support of library services.
- Other duties as assigned.
Education: Undergraduate degree is required. Completion of post-secondary diploma in a library related program is considered an asset. A Master’s degree in library and information studies is preferred. A minimum of five years of management experience is required.
Experience: Extensive experience leading and managing employees, ideally in a unionized service delivery environment; relevant and progressive library experience, particularly with library client services, operations, policies, and procedures; experience with space/facilities planning, maintenance, and renovation projects as well as overseeing daily financial activities. Previous experience analyzing current needs, making recommendations, and successfully implementing the resulting organizational change. Previous project management training or experience is considered an asset.
- Demonstrated ability to lead, manage, and motivate others
- Demonstrated ability to lead change and engage and support others in the change process
- Ability to develop strong professional relationships
- Solutions oriented with the ability to provide innovation to problem solving
- Strong conceptual, analytical, and problem solving skills
- Ability to meet goals, deadlines, and undertake work with minimal guidance
- Effective interpersonal and communication skills both written and verbal
- Proven ability to work on multiple projects with competing demands and deadlines
- Reliable, dependable, and self-motivated
- Ability to exercise judgment, tact, diplomacy and confidentiality
- Demonstrated ability to use judgment
- Demonstrated ability to collaborate effectively with others in a team environment
- Strong attention to detail
- Demonstrated computer proficiency including proficiency with MS Office applications
This position is exempt from any bargaining unit.
The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.