The University of Saskatchewan values diversity, and Aboriginal engagement is a strategic priority.
Finance and Administration Manager, Departments of Obstetrics & Gynecology and Pathology
Department: Departments of Obstetrics & Gynecology and Pathology
Open Date: 10/2/2017
Salary Information: The salary range is CAD $66,000.00 - 109,000.00 per annum (Salary Band/Phase 3). The starting salary will be commensurate with education and experience.
Description: There is 1 opening(s) for this posting. Located in Saskatoon.
Primary Purpose: The Finance and Administration Manager is a strategic partner for an assigned department in the College of Medicine. The Manager is a value-added partner, delivering effective service to the provincial departments with priorities driven by requests and requirements. The Manager provides financial and leadership support and works with departmental, college and provincial health authority leaders to develop and implement solutions that achieve the department and college’s priorities and outcomes across the academic and clinical matrix of the provincial departments.
Nature of Work: Reporting to the Strategic Director of Operations and Finance, and under the direction of the Unified Department Heads, the Manager is responsible for providing strategic and administrative leadership for the provincial departments. This dual reporting role is responsible for all financial and administrative operations of the departments that support the academic mission including IT, facilities, contracts/grants, financial and human resource management.
As a member of the college's leadership team, the Finance and Administration Manager participates in strategic planning and implementation of major goals and objectives, and serves as a resource regarding the financial and administrative affairs of the college. The Manager provides supervision and directs the work of departmental staff in the financial, educational, administrative, and clinical areas. The Manager develops, monitors, and updates financial and administrative policies, procedures and processes, and recommends efficiencies to meet the department’s goals and objectives, while ensuring that all activities, processes, procedures, and policies are compliant with university and college policies and procedures. The Manager provides effective integrated financial strategies and initiatives that support the department’s unique objectives and operational requirements and is responsible for addressing complex financial matters, applying comprehensive financial management skills and offering exceptional client service, often during periods of change, high work volumes, and stringent deadlines. The Manager is required to provide timely and innovative responses to continuous shifts in policy and direction as the college and departments adjust to ever-increasing demands on their resources. Through liaison activities and relationship building with university and provincial health authority administrative and ancillary departments, the Manager ensures the needs of the departments are met.
In providing various financial and administrative services, the Manager exercises discretion and professional judgment in maintaining confidential information, and applies sound practices with a consistent, proactive and collaborative approach. The work is high volume and complex and decisions ranging from the mundane to the critical are required on a routine basis. A high level of concentration is required for long-term planning and for dealing with multiple projects with competing priorities. Emerging and unpredictable events are to be dealt with in a time sensitive and timely manner. Difficult decisions are expected. The Finance and Administration Manager demonstrates resiliency while working in an environment where there is ambiguity, continuous change and shifting priorities.
- Works with the Strategic Director Finance & Operations and the Unified Department Head to identify, develop and implement operational business plans, monitor key metrics and assist in the decision making of the department/college
- Participates in departmental strategic planning ensuring that developed goals align with the university and college goals and contribute towards revenue enhancement, cost containment, maximizing academic performance and clinical service and research productivity
- Orients direct reports to the department/college/university, its programs and services, its staff, the finance/IT/administration, education and clinical areas, and to their position
- Provides leadership and supervision to all support staff in the department, including educational program support staff; responsible for ensuring quality output in a timely fashion; responsible for providing feedback, orientation, training, disciplinary action & dismissals
- Plans, develops and implements strategies on employee learning, job training, professional development, performance and recognition, team building and succession planning
- Manages timely support staff performance appraisals; responsible for leave administration; tracks absences and authorizes vacation schedule and other leaves
- Ability to initiate, implement and support new or modified approaches, practices and processes in the department and college
- Maintain a thorough understanding of accreditation standards to ensure adherence in all day to day work and keep current with practices and issues
- Assist department/college in acquiring and utilizing information technology hardware and software that will provide maximum benefits in delivery of academic programs, research, scholarly work and clinical service
- Plans for renovation, relocation and other activities related to physical facilities for the department
- Under direction of the Unified Department Head, and working collaboratively with the provincial health authority, provides support for the recruitment, onboarding and orientation, evaluation and performance management of faculty. This process includes assisting with the identification, development, implementation, management and evaluation of Provincial Academic Clinical Funding Plans (P-ACFPs) and other contractual and employment arrangements within the department and college
- Verify all university, college and department policies are carried out in a timely, efficient and effective manner in regards to faculty collegial processes including annual evaluations, salary reviews and promotion and tenure activities
- Develops and manages all aspects of departmental budget including preparation, submission, maintenance and reporting
- Responsible for overseeing financial and statistical performance against budget targets
- Presents and conveys accurate information and data to ensure financially viable and sustainable decision-making and problem-solving
- Provides a wide variety of monthly/quarterly/year end and ad hoc reporting and financial analysis to enable timely and effective decision making within the department and college
- Develops solutions to improve current business processes and make them more efficient
- Establishes and maintains effective internal controls, policies and procedures for finance, human resources, IT and infrastructure to ensure that the department’s day-to-day operational activities are efficient and effective and are in-line with approved strategic initiatives and budgetary allocations
- Identifies and seizes opportunities to improve fiscal and operational performance of the department by continually analyzing the change process and making necessary adjustments to maximize effectiveness
- Establishes and maintains strong working relationships with all key stakeholders, including leaders from assigned departments, central office colleagues, educational program leaders, Vice, Associate and Assistant Dean and external partners, including the provincial health authority, to facilitate joint initiatives, initiate proactive improvement, address emerging challenges and promote appropriate and effective integration of operations
- Builds a management culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability
A relevant university degree, preferably in Commerce, Business, Accounting or related field, along with a minimum of five (5) years of leadership experience with demonstrated excellence in leading people and of senior budget and finance management of a complex and diverse fund source organization such as a health care or post-secondary education environment. Past experience working in a matrix reporting environment. Awareness of issues facing higher education, medical schools and experience with physician engagement is an asset.
Proven ability to build relationships and work collaboratively with team members from different areas of expertise, and with senior administrators and leaders across a variety of organizations and partners. Knowledge of accounting procedures and protocols, budget administration and financial forecasting, analysis and reporting. Established capacity to think strategically and demonstrate good judgment with expertise in complex problem solving, decision making and critical thinking skills. Demonstrated ability to act with autonomy and discretion on matters within scope of authority, exercising a high degree of initiative and judgment on a wide range of issues. Demonstrated resiliency working in an environment of continuous change, shifting priorities and resources. The ability to influence outcomes and provide guidance to business decisions, and excellent analytical skills and problem solving skills. Must possess knowledge and understanding of issues (including cultural, socio-economic and other factors) affecting Aboriginal peoples; and an awareness that Aboriginal engagement is a strategic priority at the University of Saskatchewan. Must have experience working in and promoting a diverse and inclusive environment. Commitment to building a high-trust, professional community. An equivalent combination of education and related experience may be considered.
Skills: Proficient computer skills, including Microsoft Office applications and a high level of attention to detail are required. Exceptional project and resource management skills with the ability to develop, monitor and evaluate multiple projects with multiple deliverables and deadlines. Ability to plan, organize and lead the implementation of plans and processes. Excellent written and oral communication, presentation and negotiation skills. Strong interpersonal skills and the proven ability to provide leadership to a team and to work in a team environment. High comfort and tolerance to manage stress and role demands.
This position is Exempt from any bargaining unit.
The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.