The University of Saskatchewan values diversity, and Aboriginal engagement is a strategic priority.
Finance and Administration Manager, Continuing Medical Education (CME)
Department: Continuing Medical Education
Open Date: 9/12/2017
Closing Date: 9/26/2017
Salary Information: The salary range is CAD $77,890.00 - 129,736.00 per annum (Managerial/Phase 3). The starting salary will be commensurate with education and experience.
Description: There is 1 opening(s) for this posting. Located in Saskatoon.
Primary Purpose: The Finance and Administration Manager is a strategic partner for Continuing Medical Education (CME) in the College of Medicine. The Manager is a value-added partner, delivering effective service to CME with priorities driven by requests and requirements. The Manager provides financial and leadership support and works with college, university, regional, national and international leaders to develop to implement solutions that achieve CME and the college’s priorities and outcomes.
The Manager is a member of the provincial Continuing Medical Education leadership team and will work with the team to effectively integrate program management with the strategic, administrative and academic activities of the college. The Manager acts as a delegate of the Associate Dean and represents CME on committees and projects that impact CME. The Manager collaborates with the Associate Dean, and others as needed across the province, to address complex, sensitive and strategically significant issues.
Nature of Work: Reporting to the Strategic Director of Operations and Finance in the college, and under the direction of the Associate Dean, the Manager is responsible for providing strategic and administrative leadership for CME. This dual reporting role is responsible for all financial, administrative and educational activities of CME that support the academic mission including IT, facilities, contracts/grants, curriculum delivery, financial and human resource management.
As a member of the college's leadership team, the Finance and Administration Manager participates in strategic planning and implementation of major goals and objectives, and serves as a resource regarding the financial and administrative affairs of the college. The Manager provides supervision and directs the work of CME staff in the financial, educational and administrative areas. The Manager develops, monitors, and updates financial and administrative policies, procedures and processes, and recommends efficiencies to meet CME’s goals and objectives, while ensuring that all activities, processes, procedures, and policies are compliant with university and college policies and procedures. The Manager provides effective integrated financial strategies and initiatives, within a cost recovery model, that support CME’s unique objectives and operational requirements and is responsible for addressing complex financial matters, applying comprehensive financial management skills and offering exceptional client service, often during periods of change, high work volumes, and stringent deadlines. The Manager will monitor and control all CME projects through the planning, execution and closing phases for risk, quality, scope and resources. The Manager is required to provide timely and innovative responses to continuous shifts in policy and direction as the college and CME adjust to ever-increasing demands on their resources. The position will act as a key resource to both internal and external stakeholders, building and maintaining effective relationships with individuals and groups at all levels of the organization across the province and with external clients and stakeholders to ensure the needs of the CME are met. In providing various financial and administrative services, the Manager exercises discretion and professional judgment in maintaining confidential information, and applies sound practices with a consistent, proactive and collaborative approach. The work is high volume and complex and decisions ranging from the mundane to the critical are required on a routine basis. A high level of concentration and the ability to deal with priorities is required for long-term planning and for dealing with multiple projects simultaneously. Emerging and unpredictable events are to be dealt with in a time sensitive and timely manner. The role routinely sees the Manager being expected to deal effectively with difficult decisions and it is expected that the candidate bring experience in this area. The Finance and Administration Manager demonstrates resiliency while working in an environment where there can be ambiguity as well as continuous change and shifting priorities.
- Works with the Strategic Director Finance & Operations and Associate Dean to identify, develop and implement operational business plans, development and monitoring of key performance and accountability metrics and assist in the decision making of the CME/college in terms of strategic mission and vision
- Participates in CME strategic planning ensuring that developed goals align with the university and college goals and contribute towards revenue enhancement, cost containment and maximizing academic performance, including enhanced curriculum delivery through CME to physicians and other health care professionals
- Orients direct reports to CME/college/university, its programs and services, its staff, the finance/IT/administration, and educational areas, and to their position
- Provides leadership and supervision to all support staff in CME, including educational program support staff; responsible for ensuring quality output in a timely fashion; responsible for providing feedback, orientation, training, disciplinary action & dismissals
- Plans, develops and implements strategies on employee learning, job training, professional development, performance and recognition, team building and succession planning
- Manages and ensures timely support staff performance appraisals; responsible for leave administration; tracks absences and authorizes vacation schedule and other leaves
- Anticipates future challenges and proactively initiates, implements and supports new or modified approaches, practices and processes in CME and the college
- Maintain a thorough understanding of accreditation standards to ensure adherence in all day to day work and keep current with practices and issues
- Assist CME/college in acquiring and utilizing information technology hardware and software that will provide maximum benefits in delivery of academic programs, curriculum, research and scholarly work
- Plans for renovation, relocation and other activities related to physical facilities for CME
- Develops and manages all aspects of CME budget including preparation, submission, maintenance and reporting within expected timelines
- Responsible for overseeing financial and statistical performance against budget targets
- Presents and conveys accurate information and data to ensure financially viable and sustainable decision-making and problem-solving in a cost recovery environment
- Provides a wide variety of monthly/quarterly/year end and ad hoc reporting and financial analysis to enable timely and effective decision making within CME and the college
- Develops solutions to improve current business processes and make them more efficient
- Establishes and maintains effective internal controls, policies and procedures for finance, human resources, IT and infrastructure to ensure that the CME’s day-to-day operational activities are efficient and effective and are in-line with approved strategic initiatives and budgetary allocations
- Identifies and seizes opportunities to improve fiscal and operational performance of CME by continually analyzing the change process and making necessary adjustments to maximize effectiveness
- Utilize project management tools to monitor projects and produce reports for the Associate Dean
- Manage and support project planning working groups ensuring that physician and other committee members can contribute effectively and efficiently to project development, execution, completion and evaluation
- Recommend strategies to further facilitate and strengthen the CME program and all of its projects across the region
- Establishes and maintains strong working relationships with all key stakeholders, including leaders from assigned departments, central office colleagues, educational program leaders, Vice, Associate and Assistant Dean and external partners, including other medical education units, to facilitate joint initiatives, initiate proactive improvement, address emerging challenges and promote appropriate and effective integration of operations
- Builds a management culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability
- Maintain professionalism in all interactions being aware of the nature of the complex, multi-stakeholder environment in which this position works
Education and Experience: A relevant university degree, preferably in Commerce, Business, Accounting or related field, along with a minimum of seven (7) years of leadership experience with demonstrated excellence in leading people and of senior budget and finance management of a complex and diverse fund source organization such as an academic health sciences environment or post-secondary education environment. Past experience working in a matrix reporting environment. Awareness of issues facing higher education, medical schools, continuing education and experience with physician engagement is an asset.
Proven ability to build relationships and work collaboratively with team members from different areas of expertise, and with senior administrators and leaders across a variety of organizations and partners. Knowledge of accounting procedures and protocols, budget administration and financial forecasting, analysis and reporting. Established capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills, displays good judgement. Demonstrated ability to act with autonomy and discretion on matters within scope of authority, exercising a high degree of initiative and judgment on a wide range of issues. Demonstrated resiliency working in an environment of continuous change, shifting priorities and resources. The ability to influence outcomes and provide guidance to business decisions, and excellent analytical, problem solving and project management skills. Must possess knowledge and understanding of issues (including cultural, socio-economic and other factors) affecting Aboriginal peoples; and an awareness that Aboriginal engagement is a strategic priority at the University of Saskatchewan. Must have experience working in and promoting a diverse and inclusive environment. Commitment to building a high-trust, professional community. An equivalent combination of education and related experience may be considered.
Skills: Proficient computer skills, including Microsoft Office applications and a high level of attention to detail are required. Exceptional project and resource management skills with the ability to develop, monitor and evaluate multiple projects with multiple deliverables and deadlines. Ability to plan, organize and lead the implementation of plans and processes. Excellent written and oral communication, presentation and negotiation skills. Strong interpersonal skills and the proven ability to provide leadership to a team and to work in a team environment. High comfort and tolerance to manage stress and role demands.
Inquiries regarding this position can be directed to Jennifer Beck at 306-966-8220
This position is in scope of ASPA.
The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.